EXHIBITORS

Click "Skip Booth Selection" to proceed to the Promotional Opportunities

WHY EXHIBIT?

  • Face-to-face interaction with a growing network of practitioners and decision-makers

  • Opportunity to meet with more than 900 vein and lymphatic medical practitioners

  • Opening Reception and lunches hosted in the Exhibit Hall

  • At least, two and a half hours of Exhibit Hall time on Thursday, Friday and Saturday with no ongoing educational sessions

WHO ARE OUR ATTENDEES?

 

MEETING DATES

November 7-10, 2019

MEETING LOCATION

JW Marriott Phoenix Desert Ridge Resort & Spa
5350 East Marriott Drive

Phoenix, AZ 85054

+1 480-293-5000

 
Closest Airport:

Phoenix Sky Harbor International (PHX)

 

Exhibit Hall Hours:

 

Thursday, November 7, 2019
12:00 PM – 3:00 PM

7:00 PM – 9:00 PM

 

Friday, November 8, 2019

12:00 PM – 3:00 PM

 

Saturday, November 9, 2019

12:00 PM – 2:30 PM

 

Badged exhibitors will be allowed access to the Exhibit Hall 30 minutes prior to the published open times and will be allowed to stay in the Exhibit Hall up to 30 minutes following the published close times.

 

Exhibitor Onsite Registration Hours

Wednesday, November 6, 2019
3:00 PM – 8:00 PM

 

Thursday, November 7, 2019

8:00 AM – 3:00 PM

 

Exhibit Hall Installation Hours

Wednesday, November 6, 2019

9:00 AM – 5:00 PM

 

Exhibits must be fully installed no later than 5:00 PM on Wednesday, November 6, 2019. 

 

Exhibit Hall Dismantle Hours

Saturday, November 9, 2019

2:30 PM – 7:00 PM

 

Hotel Reservations

Once an exhibit booth registration and deposit are submitted, the confirmation letter will provide the passcode for exhibitors to make hotel reservations within the AVLS room block. There are a limited number of room nights allowed specifically for exhibitors. Please be courteous and reserve only as many rooms as you might actually use for your on-site personnel.

EXHIBITOR KEY DATES

Exhibitor Registration Opens:

April 1, 2019

Exhibitor Attendee Registration Open: May 6, 2019

Final Booth Payment Due:

August 31, 2019*

Cancellation Deadline:

August 31, 2019

Hotel Block Closes:

October 7, 2019

Exhibitor Registration Closes: November 1, 2019

*All registrations made after August 31 must be paid in full at the time of registration

EXHIBITOR
QUICK LINKS 

Please click below to be taken to that document or link.

New for 2019

 

Exhibitors will be able to reserve meeting space for a half or full day. To reserve a meeting space, please contact Amy Pfaffenbach at meetings@acpmail.org

BECOME AN EXHIBITOR

EXHIBITING IN PHOENIX

 

Booth selection will be done online on a first come, first served basis following the priority selection period for the New Horizon Corporate supporters. If you are interested in learning more about the Foundation and the New Horizon capital campaign please visit https://www.phlebologyfoundation.org/newhorizon.

 

On April 1, you will be able to select your booth using an online interactive map. A $2,500 deposit per booth will be collected at the time of registration. If paying by invoice the deposit must be received within 15 days of the booth registration, otherwise your booth reservation will be released. The priority point system is no longer in use. Questions? Please, contact John Mangold at: development@acpfmail.org.

  • Exhibiting organizations must certify that exhibitor attendee registrants are full-time employees or official representatives of the exhibiting organization. Registration for exhibitor attendees will open May 6. Exhibiting companies will receive an email with instructions for registering exhibitor attendees. All exhibitor attendees must be registered with a unique email address.

  • All exhibitors and company representatives, including vendors entering the exhibit hall during exhibit and non-exhibit hours, must have the appropriate badges.

  • During exhibit days, badged exhibitors can enter the exhibit hall 30 minutes prior to opening and remain in the hall 30 minutes after closing.

  • Guests and children are not allowed in the exhibit hall during non-exhibit hours.

  • Exhibitor attendee badges must be worn at all times while in the hotel, including the exhibit hall and while attending scientific sessions**

  • Exhibitors are not eligible to receive CME credit unless they have registered as a scientific attendee.**

 

** Exhibitors are permitted to attend open (non-ticketed) scientific sessions of the Annual Congress, provided space is available. The scientific sessions are a forum separate from the promotional activities of the exhibit hall; therefore; exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purpose of debate with speakers and other participants. Although the AVLS makes every attempt to accommodate all attendees, due to room size limitations the AVLS cannot guarantee to any exhibitor a seat an any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting. Exhibitors interested in attending any of the ticketed sessions must register as a paid scientific attendee and purchase a ticket for the session.

 

 

FLOORPLAN

RULES & REGULATIONS

MEETING SPACE REQUEST FORM

 

AGS/SERVICE KIT

 

Exhibitors will receive a link to the Exhibitors Service Manual in late August from AGS. A copy will also be available here. As an exhibitor at the AVLS Annual Congress, the Exhibitor Service Manual includes forms for ordering carpet, furniture, electricity and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. AGS Expo Services will provide the Exhibitor Service Manual to all registered exhibitors following receipt of deposit.

MOBILE APP

 

A company profile will be created in the AVLS Annual Congress app in September for each registered exhibitor. Each Company Profile will be populated with information from your exhibitor booth registration. After the launch of the AVLS Annual Congress app, an invitation will be sent to fully paid exhibitors to activate and login to the mobile application, update the company profile, and upload any desired collateral.

EXHIBITORS OPEN FORUM

 

All exhibitors are encouraged to send a representative to participate in an Open Forum with the AVLS staff members during the Annual Congress on Saturday, November 9 at 2:30 PM to be held in Grand Saguaro West. Future plans are formulated in response to the feedback provided at this meeting. All exhibitors are welcome.

 

HOST HOTEL

JW Marriott Phoenix Desert Ridge Resort & Spa

5350 E Marriott Dr

Phoenix, Arizona 85054

Phone: +1 480-293-5000

Hotel Block Closes October 7, 2019

ABOUT THE JW MARRIOTT PHOENIX DESERT RIDGE RESORT & SPA

 

The resort features Four Diamond service, five sparkling pools, a lazy river, waterslide, and Wildfire Golf Club, with its Palmer Signature Course and Faldo Championship Course. Relax at the modern fitness centers or the upscale spa and salon. Satisfy every craving in the restaurants and bars, from casual poolside fare to fine dining. All of the resort guest rooms boast lovely views through oversized windows, pampering bedding, plush robes and luxury amenities. Some rooms offer private walk-out balconies with striking mountain, pool or golf club views. Discover the nearly 250,000 square feet of stylish event space for your next special occasion, complete with catering and event-planning services. Explore TPC Scottsdale, Cave Creek, Desert Ridge Marketplace and the Musical Instruments Museum during your stay at this multiple award-winning resort in northern Phoenix, AZ.

Reservations at the
JW Marriott Phoenix Desert Ridge Resort & Spa

Exhibitors have a unique block of rooms reserved specifically for their purpose and use a unique reservation link. All room reservations must be made by October 14, 2019. The room block is limited in size and will be filled on a first come, first served basis. Reservations received after the room block is filled or after October 14 will be accepted on a space-available basis and at prevailing hotel rates. Don’t wait – get your reservations made early!

 

Exhibitors will receive details to make a reservation in their Exhibitor Booth Registration confirmation.

 

Please note: The AVLS has not contracted with any housing company for the 2019 Annual Congress. While other hotel resellers may contact you offering housing for your trip, they are not endorsed by or affiliated with the show and entering into financial agreements with such companies can have costly consequences.

AMERICAN VEIN AND LYMPHATIC SOCIETY
www.phlebology.org  |  e: meetings@acpmail.org  |  p: 510.346.6800  |  f:  510.346.6808
434 W. Ontario Street, Suite 200  |  Chicago, IL 60654

© 2019 American Vein and Lymphatic Society

CONNECT